Gary Smith is a professional independent translator, registered as self-employed in Spain and the EU.
Why I collect personal data.
I collect data to have a fluid working relationship with my clients and deal with my tax obligations in Spain. I may also come into contact with personal data about third parties in certain texts I translate, in which case I treat such data in the strictest confidence and only in dealing with the client. I also sign non-disclosure agreements to ensure such confidence is backed by legal guarantees.
How I use the personal data I hold.
I use personal data to maintain contact with clients and answer their queries and my own, and to create invoices and meet my obligations to the Spanish Tax Agency or Hacienda.
I process personal data to comply with my tax obligations in Spain and sometimes to carry out the work of translation itself. It mostly comes from emails sent voluntarily by potential and current clients.
Who else receives your data.
I use a website service provider, host and database, an accountancy firm (gestoría in Spanish) and a bank account and a password-blocked gmail account, as well as my fiscal obligations to the Spanish Tax Agency. In the course of my work, personal data that may appear in texts being translated may also be reviewed by a third party for the sole purpose of ensuring the quality of the final text, who if requested may sign a non-disclosure agreement.
How long I keep your data.
I keep the data for as long as is compulsory according to my tax obligations in Spain and for up to 10 years as of the last work-related contact.
If I collect and store your data, you have the following rights under the GDPR:
The right to be informed
The aim of this privacy notice is to tell you how I collect and use personal data. I also inform you about specific data processing practices when you provide us with those data.
The right of access
You have the right to contact me at any time to request a copy of the data I hold about you.
The right to rectification and the right to deletion
I want to make sure that your personal data are accurate and up to date. You may ask me to correct or remove data you think are inaccurate.
The right to data portability
Due to the nature of the services I provide, I can only give you a list of the personal data I hold about you, so data portability as such does not apply.
The right to restrict processing and the right to object
You may ask me to restrict my processing of your data or object to such processing. If you have any other concerns, you may contact me. You may also lodge a complaint with the supervisory authority in Spain or in the country where you live.
Rights in relation to automated decision making and profiling
I do not use automated decision-making or profiling.
How I ensure the security of your data.
I store and process all of the personal data I hold in strict compliance with the provisions of the GDPR.
Your personal data will be securely stored in my electronic files.
I do not keep hard copies.
I send emails via a domain hosted by IONOS. My data processors use standard security measures, including SpyHunter and Avast antivirus software, taking care to use my work computer and its Internet connection for work or reputable purposes.
Changes to this privacy notice.
I keep this privacy notice under regular review and update it here as required. This privacy notice was last updated in May 2018.
How to contact me
Please send any questions about my privacy notice or the data I hold about you by email to me: firstname.lastname@example.org.